Forms
SMD J-1 Scholar Job Code Approval
| Form | Primary User | Description |
|---|---|---|
|
Department Administration |
Used by the SMD department to obtain job code approval for a UR-sponsored J-1 candidate. Updated February 2024. |
Postdoctoral Affairs Forms
Letter Templates and Onboarding Tools
| Forms and Letter Templates | Primary User | Description |
|---|---|---|
| Administrator Checklists for Postdoc Appointments: offers, onboarding, and appointments | Departmental Administrator |
Checklists will help guide administrators in making postdoc offers, onboarding postdocs and managing postdoctoral appointments. Revised September 2024. |
|
Departmental |
The 520 form is used for all Postdoctoral Appointments and changes in status. |
|
| Postdoc-Info-Form | Departmental Administrator / Postdoc |
This form must be submitted with all new postdoctoral appointments. Updated March 2022. |
| Dual Appointment Offer Letter Template - 0093/0094 | Faculty / Departmental Administrator |
Letter templates for postdoctoral appointees with dual appointments. Updated September 2023. |
| Dual Appointment Offer Letter Template - 0095/0093 | ||
| Non-Reappointment Letter Template | Faculty / Departmental Administrator |
Postdoctoral non-reappointment letter template for all postdoctoral appointees. Updated February 2021. |
| Offer Letter Template for 0093 Postdoctoral Associate |
Faculty / Departmental Administrator |
Offer letter templates for postdoctoral appointees. Updated September 2023. |
| Offer Letter Template for 0094 Visiting Postdoctoral Fellow |
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| Offer Letter Template for 0095 Postdoctoral Fellow |
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| Postdoctoral Appointee Checklist | Postdoctoral Appointees | The Postdoctoral Appointee Checklist will help you manage many of the tasks required for you to get started at the University of Rochester. |
|
Faculty / Departmental |
Postdoctoral reappointment letter template for all postdoctoral appointees. Updated September 2022. | |
| Postdoc Departure Form | Departmental Administrator / Postdoc | This form must be submitted with all postdoctoral terminations. Updated August 2021. |
| Early Termination for Lack of Funding Letter Template |
Faculty / Departmental Administrator |
Postdoctoral termination for lack of funding letter template for all postdoctoral appointees. Updated February 2021. |
| Early Termination for Unsatisfactory Performance | Faculty / Departmental Administrator |
The Department should consult GEPA for assistance with termination letters based on unsatisfactory performance. |
Individual Development Plans
| Individual Development Plans (IDPs) and Annual Review | Primary User | Description |
|---|---|---|
|
Postdoctoral |
Developed by the SMD, completion of this form satisfies the minimum requirement for Annual Review for a postdoctoral appointee. Updated January 2019. |
|
| IDP by FASEB | Postdoctoral Appointee |
The Individual Development Plan (IDP) concept is commonly used in industry to help employees define and pursue their career goals. This framework was developed by FASEB for postdoctoral fellows in the sciences. |
| myIDP by Science Careers | Postdoctoral Appointee |
myIDP, by Science Careers, expands on the FASEB framework. myIDP is a unique, web-based career-planning tool tailored to meet the needs of trainees in the sciences. |
|
Postdoctoral |
Developed by the Clinical and Translational Science Institute, this is another example of an individual development plan (IDP) that a postdoc may use. |
Policies and Benefits
| Policies and Benefits | Primary User | Description |
|---|---|---|
|
Summary of Benefits for Postdoctoral Appointees
|
Faculty / Departmental Administrator / Postdocs | Details the difference in benefits between Postdoctoral Associates, Postdoctoral Fellows, and Visiting Postdoctoral Fellows. |
| Postdoctoral Appointment Policy | Faculty / Departmental Administrator / Postdocs | Details all policies specifically related to Postdoctoral Appointees. |
Promotion Options
| Promotion Options | Primary User | Description |
|---|---|---|
| Decision Guide on Staff vs. Faculty Appointment | Faculty / Departmental Administrator | This guide is intended to assist faculty in making promotion decisions for scientists completing postdoctoral appointments. |
| Guidelines for Use of Staff Scientist | Faculty / Departmental Administrator | The Staff Scientist is a staff position for senior postdocs that are not ready for or interested in leading their own independent research programs. Updated January 2023 |